Bike Ottawa strives to use our own pictures. If pictures from others are used, effort will be put into mentioning the source. Bike Ottawa images can be used for non commercial goals. Commercial parties should contact us first.
When taking photos of children, Bike Ottawa will ask parents if they agree that Bike Ottawa can use the photos. For printed materials, written permission is required. Reasonable efforts should be made to get permission when taking photos of other people. (June 11, 2014)
From time to time, board members may have to make modest expenses. If approved in advance, expenses will be reimbursed. As per the board meeting of April 15, 2015, all repayable expenses are submitted to the treasurer within 3 months of incurring the expense.
Bike Ottawa is committed to providing its volunteers with a harassment-free work environment. To this end, the Board of Directors has adopted the following policy
Harassment means any improper behaviour by a person(s) volunteering with Bike Ottawa that is directed at and/or directly experienced by any volunteer as offensive and which that person(s) knew or ought reasonably to have known would be unwelcome and unwarranted. It comprises objectionable conduct, comment or display made on either a one-time or continuous basis that demeans, belittles, causes personal humiliation or embarrassment to a volunteer.
All volunteers, including the Board of Directors, have a responsibility to keep our organization harassment-free.
If a volunteer with Bike Ottawa feels harassed, an attempt should be made, if possible, to immediately advise the respondent that the conduct is unacceptable and should cease. This can be done verbally or in writing.
If this has no effect, or is not possible, the complainant should speak with a member of the Board of Directors. A written record of dates, times, nature of the behaviour, names of witnesses (if any) and locations should be kept by the complainant.
The member of the Board of Directors will notify the executive committee of the Board, comprised of the President, Vice-President, Secretary and Treasurer, which will meet confidentially to hear the complaint.
The complainant can be accompanied by the person of his or her choice when presenting the complaint to the Board's executive committee.
A member of the executive committee or its designate will approach the subject(s) of the complaint and request a written response to the allegations.
The executive committee will be given the freedom to deal with the complaint in the way it feels best given the circumstances.
(October 1996, updated 2014 by removing the word 'employee' as CfSC is currently 100% volunteer driven, updated in 2017 to replace CfSC with our new name "Bike Ottawa")