[updated 2009 October 24]
It is the policy of Bike Ottawa that personal information you provide, such as your name, personal postal and email address, or personal telephone number is private and confidential as described below
Collection of Information
We collect personally identifiable information including name, and email address, etc., when voluntarily submitted by our visitors. The information you provide is used to fulfill your specific request: for example to activate a registered user account or email you a newsletter. This information is only used to fulfill the described purpose(s).
As a standard part of its operation, the webserver logs a record of pages, images and other documents viewed or downloaded from the site, by IP address and referring URL or domain.
Events or other information that are submitted to us via email or the web contact form and that is intended for publication may be posted on the website and sent in email newsletters.
Web Traffic analytics
The Site uses Google Analytics to assist us with identifying how the Site is used, such as the pages viewed, so that we can better meet users' needs. Data collected by this service is aggregated and is not personally identifiable. This can be turned off in the FireFox browser using Noscript or Ghostery plugins.
Aggregate information that is not personally identifiable, for example, the total number of vistors to the site, may be shared with third parties. (For example, page visit numbers help us understand which topics are popular and which topics need less attention.)
Distribution/Use of Information
We may share information with governmental agencies or other companies assisting us in investigating security breaches or illegal activity. We may do so when: (1) required by law; or, (2) trying to protect against or prevent actual or potential fraud or unauthorized access to the site; or, (3) investigating unlawful activity which has already taken place.
All emails and newsletters from this site allow you to opt out of further mailings.
Emails sent to us or our lists are retained in full and may be accessed by different members of our community as follows:
- Discuss list – totally public, including the email address you used to post a message
- Other lists – to list subscribers only
- Emails – within Bike Ottawa
Additionally, subscribers who received email from the lists will have a copy, and some Bike Ottawa IT people will have access to lists and emails for technical purposes.
Commitment to Data Security
Your personally identifiable information, such as your email address used to send you newsletters, is kept secure. Only authorized persons (who have agreed to keep information secure and confidential, and who have a need to know) have access to this information.
Information is stored on a server located in Toronto, Canada, and therefore is not subject to US laws that allow government access to private personal data without warrant.
Deletion of information
You may request us to delete from our system all personal information which you have provided. Upon confirmation, this will terminate any further contacts with you using this information and we will delete it from our records. However, submissions or comments you have made on the web or emails which you have sent us will be retained with any associated information, such as website, email, and name which you provided with the submission/contact/email.
Bike Ottawa reserves the right to make changes to this policy. Any changes to this policy will be posted.